Bookkeeping · Nationwide Bookkeeping services that keep your business SARS-ready

What our bookkeeping service includes

Bookkeeping is the day-to-day record of what your business earns and spends. Done properly, it is the foundation for everything else: accurate VAT returns, a correct tax return, payslips that add up and reports you can trust.

Every month we capture your sales, purchases and expenses, reconcile every bank and credit-card account to the cent, keep your customer and supplier ledgers current and file the records SARS expects you to keep for five years. If you are registered for VAT, your books are kept in a way that makes the VAT201 a formality rather than a scramble. At month-end you get a short, readable report instead of a spreadsheet you have to decode.

You choose how often we work on your books — weekly, every two weeks or monthly — and whether you want to send us documents by email, WhatsApp or through a shared folder. Most clients simply forward invoices and bank statements as they come in and let us do the rest.

Why outsource your bookkeeping?

Doing the books yourself usually means doing them late at night, or not at all until SARS sends a letter. Hiring a full-time bookkeeper is expensive for a small business and still leaves you managing the work. Outsourcing to an established practice gives you an experienced bookkeeper and registered tax practitioners behind every entry, for a fraction of the cost of an employee.

• Accuracy you can rely on. Reconciled books mean your VAT, PAYE and income tax are calculated on real figures — no surprises at year-end.
• Deadlines handled. We work to the SARS calendar, so EMP201s, VAT201s and provisional tax are filed before the due date.
• Clear information. Monthly management accounts tell you what you made, what you owe and what you can afford.
• Time back. Your evenings are yours again, and the admin stops following you around.

Bookkeeping for small businesses, sole proprietors and start-ups

We work with owner-managed businesses of every shape: trades and contractors, consultants and freelancers, shops and restaurants, medical and professional practices, property investors and online businesses. If you are a sole proprietor, we keep your business and personal finances cleanly separated so your ITR12 tax return and provisional tax are simple. If you have just registered a company, we set up the books correctly from day one — chart of accounts, invoicing, expense tracking and the SARS registrations that go with it.

Management accounts and annual financial statements

Management accounts are the regular reports — usually monthly or quarterly — that show how the business is performing right now: income, expenses, profit, who owes you and who you owe. They are for you, the owner, and we write the commentary in plain language.

Annual financial statements are the formal year-end statements of your business. Companies need them for their ITR14 company tax return and, depending on size, for their CIPC annual return; banks and funders ask for them when you apply for finance; and sole proprietors use the figures on their personal return. Because we have kept the books all year, year-end is a wrap-up rather than a reconstruction.

Cash-flow forecasts

Profit on paper and money in the bank are two different things. A cash-flow forecast maps the next twelve months of receipts and payments — including VAT, provisional tax and seasonal dips — so you can see a tight month coming and plan for it. We build the forecast from your actual history and update it as the year unfolds.

Looking for a bookkeeper near you?

Our head office is in Elarduspark, Pretoria East, with a branch in Rietvalleirand, and clients in Centurion, Johannesburg and across Gauteng are welcome to pop in. Distance is no obstacle, though: we look after businesses in Cape Town, Port Elizabeth (Gqeberha) and everywhere in between, because the work happens on your documents, not in your office. Send us a WhatsApp and you will have the same bookkeeper every month, wherever you are in South Africa.

Behind on your books?

It happens to a lot of good businesses. We rebuild records from bank statements, sort out what can and cannot be claimed, bring your VAT and tax returns up to date and ask SARS to remit penalties where there is a case for it. Then we keep you current so it never happens again.